Manage the master record of smartphone and PC spare parts and accessories with stock, supplier, and prices for each shop: the foundation of every repair inventory in Fixh IT.
The Fixh IT product catalog is the central record of everything a repair shop sells or uses to fix smartphones and PCs: spare parts such as displays, batteries, charging connectors, keyboards and motherboards, plus ready-to-sell accessories like cases, screen protectors and cables. Every product record holds name, category, brand, supplier, identification codes, prices split by sales channel, and stock updated in real time for each of the company's shops. Everything else depends on it: checkout sales, picking parts in the lab, purchase orders and printed labels, which is why it is the foundation of any serious repair inventory management.
Why it matters for a repair shop
In a smartphone and PC repair lab, the spare parts warehouse is not just a list of items: it is what decides whether a repair can start today or has to wait for a reorder. Without a structured catalog, staff risk promising a customer a display replacement when that exact model is actually out of stock, or selling a part at the wrong price because it was not aligned with that shop's price list. By linking every spare part to a category, brand, supplier, and per-shop stock level, the catalog lets counter staff check availability and price in seconds, and lets the technician know exactly which repair components are really on hand before even accepting the job. The split between the counter sale price and the price reserved for private repairs also reflects a common reality in repair shops: the very same part, say a battery, can carry a different price depending on whether it is sold on its own or fitted during a repair.
How it works in practice
Every product created in the catalog includes name, category, brand, reference supplier, internal SKU, EAN code, purchase price and sale price, plus available stock managed separately for each shop. Once saved, the product becomes immediately available to sell at checkout, use as a spare part in a repair, add to a purchase order, or print on a barcode label — no extra setup needed.
Stock is never updated row by row by hand: it decreases automatically on every sale, use in a repair, or transfer to another shop, and increases automatically once a purchase order is confirmed as received, or through a manual stock adjustment. This makes the catalog the backbone of repair inventory management, because data stays consistent across checkout, lab and warehouse with no double entry and no parallel spreadsheet to keep in sync by hand.
Search automatically recognizes whether you are typing a product name or scanning a code with a barcode gun: a compact alphanumeric code is first matched exactly against SKU or EAN, so even with thousands of items in the catalog, scanning a part at the counter stays instant. You can also filter by category, supplier, or availability, and bulk-update the price or category of several selected products at once — handy when a supplier announces a price increase on a whole family of parts.
Quick guide
- Go to Warehouse and click New product.
- Enter name, category, brand, and reference supplier for the spare part or accessory.
- Set the SKU and, if available, the EAN code so it can be read with a scanner.
- Set the counter sale price and, if needed, the price reserved for private repairs.
- Save the record: the product is immediately available for sales, repairs, and purchase orders.
- Load the starting stock via a purchase order or a manual warehouse adjustment.
- Open the product record at any time to check stock, prices, and movement history.
Real use cases
A customer walks in asking for a smartphone display replacement: the counter staff looks up the model in the catalog, checks the real-time stock for that spare part at that specific shop, and immediately confirms whether the repair can start the same day or needs a reorder from the supplier.
A lab that also repairs laptops manages keyboards, hinges, power adapters and replacement SSDs in the same catalog: each repair component has its own reference supplier and price, so the customer quote is generated with the correct margin without manual calculations.
The owner of a multi-shop chain gets a discount from a supplier on an entire category of batteries: they select all products in that category in the catalog and update the sale price in a single operation, instead of editing dozens of product records one by one.
Tips and best practices
Use consistent, recognizable product names that include the model and the key feature of the part (e.g. "OLED display compatible with iPhone 13"), so counter search stays fast even with a very large spare parts warehouse. Always link a supplier to the most critical records, so you can reorder quickly without having to remember who sells it. Keep sale-channel and private-repair prices separate when margins differ, so quotes stay correct automatically.
Common mistakes to avoid
Do not create multiple product records for the exact same spare part just because it came from different suppliers at different times: a single record with an updated supplier is better, otherwise real stock gets fragmented and sales look lower than they actually are. Do not leave the EAN field empty when the part has a manufacturer-printed barcode: without that data the scanner cannot recognize it automatically at checkout. Do not manually edit stock to "fix" a sales mistake: it is better to record the correct movement, so the history stays reliable for any future audit.
Frequently asked questions
Is stock shared across the company or separate per shop? It is managed separately for each shop, so you always know exactly what is available where, without promising parts that are actually sitting in a different shop.
Which supplier stays linked to a catalog product? The one set on the record, used as the reference when it is time to reorder or generate a purchase order.
Do I need to update stock manually after a sale? No, stock decreases automatically on every sale, use in a repair, or transfer between shops.
Can the same part have a different price at the counter and when installed in a repair? Yes, the catalog manages separate prices for direct sale and for use in private repairs.
How do I quickly find a part by scanning it with the gun? Just scan the code: search automatically recognizes a scanner-style code and immediately matches it exactly against SKU or EAN.
Can I update the price of several products at once? Yes, selecting multiple products lets you update price or category in a single operation, handy after a supplier price list change.
