With a repair shop software like Fixh IT you can import XML electronic invoices issued by another provider in just a few clicks, with bulk drag&drop of up to 10 files and automatic customer and amount recognition, without losing your tax history.
When a business decides to switch to a new repair shop software, it also brings along the history of electronic invoices already issued with the old program. With a repair shop software like Fixh IT you don't need to start from scratch or keep two systems running in parallel: you can import the XML electronic invoices generated by another provider directly into Fixh IT's document archive, in just a few minutes and without manual data entry.
Why it matters for a repair shop
Anyone running a smartphone and PC repair shop often comes to Fixh IT from another management software or a separate invoicing tool, with months or years of electronic invoices already issued to private customers and businesses. Manually rebuilding this history, or worse, leaving it on a different program, means losing the unified view of the customer: quotes, repairs, warranties, and now also the old invoices would no longer be available in the same place. Bulk electronic invoice import solves exactly this problem, allowing tax documents to be migrated without interrupting the company's administrative continuity.
How it works in practice
From the Documents > Electronic invoice section of Fixh IT you'll find a dedicated area for importing from another provider: simply drag and drop the XML files of the electronic invoices directly into the browser, or select them manually from your computer. You can import up to 10 files at a time, each up to 2MB in size, so even those who need to migrate hundreds of invoices can do so in several quick uploads without waiting.
The system reads the XML structure in the official FatturaPA format and automatically recognizes the customer's data (VAT number, tax code, recipient code or certified email), the amount, the VAT rates, and the original invoice number, so every imported document keeps the same tax references it was issued with by the old software. Imported invoices remain distinct, in numbering, from those issued directly by Fixh IT, so no duplicates or gaps are ever created in the sequence of new invoices.
Once imported, every invoice can be found in the same document list as the invoices issued by Fixh IT, with a courtesy PDF generated automatically and, where possible, linked to the customer record already present in the company: this way even the tax history flows into the customer's 360° view.
Quick guide
- Go to Documents > Electronic invoice and open the "Import from another provider" section.
- Drag the XML files of the invoices to migrate into the upload area, or select them from your computer.
- Upload up to 10 files at a time (max 2MB each): for larger archives, repeat the operation in several uploads.
- Let Fixh IT automatically read the customer, amounts, VAT rates, and original invoice number from each XML.
- Check the preview of the imported invoices and verify that customers have been correctly recognized.
- Confirm the import: the invoices appear in the document list along with the automatically generated courtesy PDF.
- Repeat the operation whenever you need to complete the migration of the history from the old software.
Real-world use cases
A repair shop switches from a generic invoicing software to Fixh IT halfway through the tax year: it imports the electronic invoices of the first six months in a single afternoon, so the entire year remains searchable from a single archive.
A company with multiple locations consolidates onto Fixh IT even the tax documents that a satellite location was still issuing with another program, bringing all invoices under the same administrative dashboard.
During an audit or a request from the accountant, the shop owner finds an invoice issued months earlier with the old software in a matter of seconds, without having to reopen a program that may have already been cancelled.
Tips and best practices
Import invoices in chronological order when possible, so the document list stays easy to browse. After the first test import, always check that the customer has been correctly matched to the existing record in Fixh IT: if a customer isn't recognized, you can still complete the import and link it manually later. Keep a copy of the original XML files even after importing, as required by digital retention regulations.
Common mistakes to avoid
The first mistake is trying to import files that aren't valid XML in the FatturaPA format (for example PDFs or converted files): the system needs the original XML to correctly read all the tax data. Another common mistake is exceeding the 2MB per-file limit by trying to upload ZIP archives containing multiple invoices: each XML file must be uploaded individually. Finally, avoid importing the same invoice more than once: the system recognizes it by its original number, but it's still good practice to keep track of what has already been migrated.
Frequently asked questions
Can I import invoices issued by any electronic invoicing software? Yes, as long as the file is a valid XML in the official FatturaPA format required by the SdI, regardless of the program that generated it.
How many invoices can I import at once? Up to 10 files per upload, each up to 2MB: for larger volumes, simply repeat the operation several times.
Are imported invoices renumbered? No, they keep the original number and data with which they were issued by the old software, and remain distinct from the numbering of new invoices issued by Fixh IT.
What happens if the invoice's customer doesn't exist yet in Fixh IT? The import is still completed, and you can associate or create the corresponding customer record later.
Is a PDF also generated for imported invoices? Yes, Fixh IT automatically generates a readable courtesy PDF even for documents imported from another provider.
Do I need to install anything to use this feature? No, importing is done via the browser with drag&drop of the XML files, without plugins or additional software.
